Training Sessions for Semester 2

I will be running another session of videoconferencing Pro-D before second semester, strictly for teaching staff who are teaching a VC course in Semester 2 only. Please check back here at any time, and I’ll update the times that the sessions will be running. Normally, I run a session in the AM for one group and a second session in the PM for another group. (divided by Rural/Local videoconferencing).

If you have questions or concerns, please feel free to contact me at any time: tray@sd73.bc.ca

Travis Ray

Elementary VC

FYI, to all VC savvy elementary teachers, librarians, administrators. I am accepting VC reservations for elementary schools, but will not be able to deliver/setup VC systems until the 1st week of October. So, PLEASE do not book any conferences for the month of September. It is too chaotic at this time of year to be running all over SD73 setting up systems.

Sony PCS-G70, G50 Remote Control/Quick Connections Guide

Here is a link to a PDF file that shows all the remote control functions of a Sony PCS-G50 and Sony PCS-G70 system:

Click me to view PDF

Sony System Tutorial

Sony Videoconference System Operation

Projectors:

Turn on projectors in the room with “white” remote. Even if you have multiple NEC remotes, they all use the same signal, so the one remote can turn all of them on/off. If this is a daily class, the projectors will most likely already be on; as Travis can turn them on/off remotely. There shouldn’t be anything else to do on the projectors, but if someone has changed an input on them, you may need to switch to the appropriate input (s-video for VC, computer 1 for Smartboard)

VC System:

The system itself should remain “on” at all times. It will go into a standby mode after a period of non-use. All operation of system is done through the remote control:

Remote Control:

The only Buttons you will need to use:

Mic On/Off (Orange): Self explanatory
Volume: Self explanatory
Zoom: Zooms camera in/out
Arrow Buttons: Navigate, move camera around
Push Enter: Select options with this
Numbers 1-6: When held down, while trying to position camera, it will save that location as a preset. Next use, simply press the button once, and the camera will switch to that position. You can save 6 presets.

*** Following Buttons, read the ‘blue’ writing ‘above’ the button

(Clear)-Display: Won’t be used much in day to day lessons, but possibly if there is a larger meeting where there is more than just video content being fed to the site (eg. A powerpoint through the VC system). This button allows users to switch between different feeds.
(Symbol)-Video Input: A button you will use a lot, this is used to select between cameras, dvd/vcr, and document camera. Press it once and a “Video Input Select” box will pop up on screen. Using the arrow keys, you can move the Input 1 (the only one we will be using), up and down to select appropriate video input (eg, Main Camera, Secondary Camera, DVD)
(Backspace)-PinP: This is used to change the location of the picture in picture window, as well as changing the layout of the screen, simply press the button repeatedly to see different layouts
(Alpha/Space)-Far/Near: You can use this to switch between the “far” video image (which is 99.9% of the time you will leave it on), or “near” video image (this is done when you are displaying a DVD or Document camera feed, and you want your students that are in the room with you to have the image “full screen”). This essentially flips the video feeds, you would have your local image “big screen”, and the students in the other VC schools would show up in the Picture in Picture window.

Please do not use the Connect/Disconnect button at any time. The scheduling server controls all of this, and disconnecting before the scheduled time will result in an error in the system. While not a big deal in the end, it does cause a bit of disruption, as Travis will get an email warning every time this happens, as well; the VC server will simply try to reconnect the system automatically.

If you require further assistance, please call or email:

Travis Ray
Videoconference Specialist
SD73 (Kamloops/Thompson)
Email: tray@sd73.bc.ca
PH: (250) 318-7848

Bridgit Instructions

Here are the instructions:

– go to computer
– if Bridgit already installed go to next setup, otherwise: open web browser, type in this URL: bridgit.sd73.bc.ca:8080, including the colon8080 part. Click on install Bridgit software, proceed to next step
– double click Bridgit

*** It will ask for a server password if Bridgit has not been installed, please call Travis Ray, to set this up; and/or give you a password to use. ALL computers connected to smartboards in VC high school classroom locations already have this password entered. Therefore, it should not have to be entered again. If this is for elementary school use, Travis will issue a password to you if need be. Bridgit is license based, so we have to keep track of the users out there as we currently only have 10 licenses.

– for the viewing location
    * use join meeting tab
    * click on “down arrow” in box below, and select the appropriate name of bridgit session
    * That is it!

– for your hosting location
    * use create new meeting tab
    * type in meeting name, eg. MysteryQuest, or Physics 12 from Barriere
    * click on “Share My Desktop” at top of page
    * That is it!

**** It is crucial though, that you end your bridgit session at the end of your conference. We only have so many licenses for Bridgit and each session HAS to be closed after EACH class. To do so:

     * Click the “Menu” at the top of your screen while in a Bridgit session (top right-ish)
     * Click on “Exit” within menu
     * A box will come up, and in that box you will have the option to “disconnect remaining participants”… ALWAYS do this by clicking on the check box
     * Click on “Yes”
     * That is it!

Tandberg System Tutorial

Tandberg Videoconference System Operation

*** Projectors:

Turn on projectors in the room with “white” remote. Even if you have multiple NEC remotes, they all use the same signal, so the one remote can turn all of them on/off. If this is a daily class, the projectors will most likely already be on; as Travis can turn them on/off remotely. There shouldn’t be anything else to do on the projectors, but if someone has changed an input on them, you may need to switch to the appropriate input (hdmi for VC, computer 1 for Smartboard)

*** VC System:

The system itself should remain “on” at all times. It will go into a standby mode after a period of non-use. All operation of system is done through the remote control:

This is the only part of the remote you would need to use, other than the number buttons for dialing an endpoint (IP address).

Tandberg Remote Top

At the top, from left to right are video inputs:

Camera, Laptop, Document Camera, DVD, Aux

Camera – this selects the main camera at front of room
Laptop – if connected, a laptop feed
Doc Cam – if connected, the document camera
DVD – DVD/VCR in cabinet
Aux – this selects back camera in room (but “Sony” remote needed to operate that camera

– You can also use the blue Presentation button to switch to laptop connection.
– The arrow and zoom buttons control the camera, as well as navigation when starting up a call (arrow buttons and OK)
– Volume +/- used to control total system volume
– Layout is used to move the picture in picture window of your local video feed around.
– Selfview is used if you want to see your local video feed; full screen.

Tandberg Remote Bottom

Green Call button is used to dial an endpoint
Address Book button is currently unused
Red Disconnect button is used to end a call, and put system into standby

*** Dialing a system (setup a call):

Using the Number buttons and Call Button, 2 step process:
Press Green Call button, then enter IP address of endpoint you wish to call
Press Green Call button again to dial endpoint

For IP address, you would push something like this:

Green Call Button
111.111.111.111 (the “dot” is bottom left of keypad)
Green Call Button again

To Disconnect:

Red Disconnect Button
Red Disconnect Button again

If you require further assistance, please call or email:

Travis Ray
Videoconference Specialist
SD73 (Kamloops/Thompson)
Email: tray@sd73.bc.ca
PH: (250) 318-7848

NKSS VC Startup Tutorial

NKSS – Starting up Video Conferencing

1 – turn on plasma TV (black remote – on = on, standby = off)

2 – go to the touch panel and touch it, then press start (this will turn on the system); select settings you would like, system menu, and then camera for example if your local image (student/instructor) isn’t shown on the plasma screen. Use the touch panel, and go to Main Menu…. and then press Near.

3 – go to the computer, start Bridgit. (See Below), create conference, enter conference name, and user name (don’t use password), share desktop at the start of class make sure that the other students are connected to Bridgit. Please make sure to end your conference at the end of your class

4 – turn on smart board projector (white remote), turn off at end of the day.

5 – turn system off at the end of the day with the touch panel. Press Shut Down twice.

Rural High Schools Mobile Systems

Shortly, all rural high schools will have a second VC system. Plans are in place to supply a mobile setup for the high schools, consisting of a Sony VC system; Large LCD Display, and Smartboard. This will allow rural high schools to offer 2 VC courses at the same time… from the same location. Eg. Physics 12 (with Barriere, Clearwater, Chase, Logan Lake), and at the same time, Comp Civ 12 (with Barriere, Chase, Clearwater, Logan Lake).

2011/2012 School Startup

Another school year has started off successfully, and the technology keeps coming. Videoconferencing is continuing to grow, and more and more systems will be trickling into schools as time goes on. Rural high schools will be getting a second system to add to their arsenal this year, allowing more than 1 rural VC course to be offered at the same time, from any location.

VC Training sessions

I’m penciling into my calendar some technical training sessions to run on the 30th of August. The first session will run from 9am until 11:30am and will focus on rural videoconferencing (specifically Sony systems). The second session will run from 1pm until 3:30pm and will focus on local videoconferencing (specifically Tandberg systems). The training will consist of:

– equipment start up (VC system, projectors, smartboard computer etc.)

– remote use (basic use, switching inputs etc.)

– projector maintenance (filters)

– smartboard use (computer, logging in, bridgit)

– freeNX sessions for attaining material on network

– general Q&A